The Coordinator, Meeting and Events for the Post-Acute and Long-Term Care Medical Association (PALTmed) coordinates all aspects of the registration process for PALTmed’s educational courses, meetings, and events, as well as the implementation of exhibitor support and fulfillment tasks. This individual reports into the Director, Meetings and Events.

This position is well suited for a mission-driven, dynamic, and highly productive individual who thrives in a fast-paced and ever-changing environment. The ideal candidate is a creative, adaptable, and detail-oriented professional with strong organizational skills and a proactive mindset. They should possess strong communication and writing skills, outstanding customer service, and the ability to engage effectively with management, colleagues, partners, and members.

Meetings and Events      

• Oversee registration process for all meetings (database setup, registration, and maintenance).
• Leads registration onsite at the annual conference and oversees staff with onsite registration duties.
• Prepare materials as needed for meetings (badges, tent cards, etc.)
• Collaborates with meetings team to organize and coordinate meeting shipments.

Exhibitor & Sponsor Support       

• Assist the Director, Membership and Business Development with updates to the online industry prospectus and setup of the exhibitor management system.
• Assist exhibitors/sponsors with questions pertaining to the exhibitor management system (i.e. Cadmium).
• Process exhibitor applications and conduct booth placement utilizing the exhibitor management system.

General Administration  

• Provide general administrative support to the meetings team. The position works collaboratively across the Meetings and Business Development teams to ensure the effective fulfillment and management of deliverables related to exhibitors and sponsors.
• Assist with processing of all exhibitor and sponsor contracts, invoicing, and confirmation of payment.
• Track revenue collected for each meeting and conduct necessary follow-up for unpaid fees.
• Monitoring of the registration and exhibits email inboxes and coordination of timely responses.
• Monitoring of general voicemail inboxes and coordination of timely responses.
• Coordinate regular updating of relevant registration, housing, exhibits and sponsorship statistics and tracking reports.
• Compose, proof, and edit marketing and communication materials (website, virtual event platform, etc.).

About Post-Acute and Long-Term Care Medical Association

Post-Acute and Long-Term Care Medical Association (PALTmed) is the only medical specialty society representing medical directors, physicians, nurse practitioners, physician assistants, and clinicians working in the post-acute and long-term care (PALTC) setting. The Association’s 3,200 members work in skilled nursing facilities, long-term care and assisted living communities, CCRCs, home care, PACE programs, and other settings. PALTmed leads the way in empowering compassionate and skilled clinicians to deliver person-centered care in the post-acute and long-term care continuum.

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